The Works Package

With The Works package we are with you every step of the way. We are first to arrive and the last to leave. 

Pre-Wedding Planning—Prior to Wedding: 

Set up contract via email or face to face meeting 

Keep expenses on track with wedding budget 

Rehearsal Dinner Planning and coordination 

15 hours minimum of pre-planning assistance (Researching, Brainstorming, phone calls) 

Direct wedding day: estimated time 14 hours (2 wedding coordinators present) 

Direct rehearsal: estimated time 1 hour 

Check lodging plans/accommodations for out of town guests 

Brainstorm/contact vendors for decorations, flowers, catering, cake, transportation… 

Find DJ if necessary for Ceremony and Reception (write script for DJ) 

Management of equipment rentals (Tables, chairs, linen, dinnerware, glassware, Sound equipment) 

Find hair/make up vendors 

Work on flowers/floral decorations/ vendor for flowers 

Suggest ideas for favors, programs, and invitations 

Creation and implementation of timeline for entire wedding planning process 

Arrange appointments with vendors & review contracts 

On site meeting with caterer, florist, photographer and any other vendors 

Plan and coordinate ceremony and reception flow. (toasts, cake cutting, fist dances, ect, ceremony requests) 

Final meetings with bride and groom one week prior to wedding 

Assistance with Selection of “Save the Date”, Invitations, Calligrapher and Wedding Favors 

Ceremony and Reception Location / Venue Referrals 

Accompanied Ceremony and Reception Location / Venue Search 

Event design, theme and décor concept 

Unlimited vendor referrals of only the Finest, most reliable vendors in the Industry 

Arrange all vendor appointments 

Review of location / venue and all vendor contracts 

Walk Through at Selected Venue 

Menu Tasting and Assistance with Menu Selection and Details 

Itinerary, Timeline Development Consultation 

Final Itinerary, Timeline Preparation the Month of Wedding 

Final Detailing and Prototype Appointment with Floral Designer the Month of the Wedding 

Final Detailing Appointment with Entertainment the Month of Wedding 

Final Detailing Appointment at the Selected Venue the Month of Wedding 

Final Detailing Appointments with Coordinator the Month and Week of Wedding 

Distribution of the Final Itinerary to Venue and all Vendors the Week of Wedding 

Final Vendor Confirmations and Detailed Direction 

Assistance with Unique Rehearsal Dinner Location Ideas 

Assistance with Selection of Hotel Accommodations for You and Your Guests 

Negotiate Special Hotel Rates and Rooms Blocks for Out of Town Guests 

Assistance with Unique Welcome Gift Basket Ideas for Out of Town Guests 

Assistance with all Transportation Needs and Arrangements 

Full set up and clean up of ceremony and reception 

Responsibility sheets to be distributed to wedding party and family members 

Create event layout including seating arrangements 

Be sure your timeline is followed according to your wishes 

Itinerary sheets/Timeline to be distributed to wedding party and vendors 

Work with all vendors on day of wedding. 

Honor and follow through with special day of requests