 With The Works package we are with you every step of the way. We are first to arrive and the last to leave. Pre-Wedding Planning—Prior to Wedding: Set up contract via email or face to face meeting Keep expenses on track with wedding budget Rehearsal Dinner Planning and coordination 15 hours minimum of pre-planning assistance (Researching, Brainstorming, phone calls) Direct wedding day: estimated time 14 hours (2 wedding coordinators present) Direct rehearsal: estimated time 1 hour Check lodging plans/accommodations for out of town guests Brainstorm/contact vendors for decorations, flowers, catering, cake, transportation… Find DJ if necessary for Ceremony and Reception (write script for DJ) Management of equipment rentals (Tables, chairs, linen, dinnerware, glassware, Sound equipment) Find hair/make up vendors Work on flowers/floral decorations/ vendor for flowers Suggest ideas for favors, programs, and invitations Creation and implementation of timeline for entire wedding planning process Arrange appointments with vendors & review contracts  On site meeting with caterer, florist, photographer and any other vendors Plan and coordinate ceremony and reception flow. (toasts, cake cutting, fist dances, ect, ceremony requests) Final meetings with bride and groom one week prior to wedding Assistance with Selection of “Save the Date”, Invitations, Calligrapher and Wedding Favors Ceremony and Reception Location / Venue Referrals Accompanied Ceremony and Reception Location / Venue Search Event design, theme and décor concept Unlimited vendor referrals of only the Finest, most reliable vendors in the Industry Arrange all vendor appointments Review of location / venue and all vendor contracts Walk Through at Selected Venue Menu Tasting and Assistance with Menu Selection and Details Itinerary, Timeline Development Consultation Final Itinerary, Timeline Preparation the Month of Wedding Final Detailing and Prototype Appointment with Floral Designer the Month of the Wedding Final Detailing Appointment with Entertainment the Month of Wedding Final Detailing Appointment at the Selected Venue the Month of Wedding Final Detailing Appointments with Coordinator the Month and Week of Wedding Distribution of the Final Itinerary to Venue and all Vendors the Week of Wedding Final Vendor Confirmations and Detailed Direction  Assistance with Unique Rehearsal Dinner Location Ideas Assistance with Selection of Hotel Accommodations for You and Your Guests Negotiate Special Hotel Rates and Rooms Blocks for Out of Town Guests Assistance with Unique Welcome Gift Basket Ideas for Out of Town Guests Assistance with all Transportation Needs and Arrangements Full set up and clean up of ceremony and reception Responsibility sheets to be distributed to wedding party and family members Create event layout including seating arrangements Be sure your timeline is followed according to your wishes Itinerary sheets/Timeline to be distributed to wedding party and vendors Work with all vendors on day of wedding. Honor and follow through with special day of requests |
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